What should we do if we did not file the report on time?

We recommend not waiting for the violation to be discovered by the authorized bodies, but starting to file reports immediately, from the current month.

Can we file one general report for several regions?

No, employers must file a separate report for each region where a work permit was issued.

Immigration services · Foreign labor reporting

Filing monthly reports on foreign labor

After obtaining a permit to hire foreign specialists, the employer takes on certain obligations. One of them is regularly submitting monthly information on the foreign labor hired and on compliance with special conditions.

By the 30thmonthly filing deadline

Appendix 11approved report form

10 MCIfine for a repeat violation

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What are the deadlines for filing the report and what data does it include?

The report is submitted every month, no later than the 30th. It states the following information:

the total number of foreign specialists working at the end of the reporting month;
the number of Kazakhstani citizens who have undergone retraining;
the number of Kazakhstani citizens who replaced foreign employees;
the number of working Kazakhstani citizens;
the number of jobs created for Kazakhstani citizens.

Under which regulation must the employer file reports?

Under clause 78 of the Rules and Conditions for Issuing and Extending Permits to Hire Foreign Labor, employers that have received such a permit must provide information on hiring foreign specialists and compliance with special conditions to local executive bodies. The report is submitted in the form approved by Appendix 11 to these Rules.

What liability applies for late filing of reports?

Under paragraph 5 of Article 98 of the Code of Administrative Offenses, failure by employers who hire foreign labor to provide information is classified as an administrative offense.

For the first violation — a warning is issued.
A repeat violation within one year entails a fine of 10 MCI (1 MCI = 3,063 tenge in 2022).

Questions and answers

Frequently asked

Where can I find the reporting form?+

Reports are submitted in the established form approved by Appendix 11 to the Rules. A sample can be found in the relevant regulatory documents.

What should we do if we have a foreign specialist with a work permit, but we did not file reports?+

Such situations happen. However, we strongly advise against waiting until the violation is discovered by the authorized bodies. It is better to start filing reports immediately — from the current month.

Do we need to file a report for citizens of the Russian Federation?+

Citizens of the Russian Federation can work in Kazakhstan without a work permit thanks to the agreement within the EAEU. They only need to obtain a temporary residence permit (TRP). Reporting is mandatory only for employers that have received a permit to hire foreign workers. If the foreigner works on the basis of exceptions (for example, as the first manager of a company with foreign participation or a representative of a head office), no reporting is required for them.

If we have foreign employees in Astana and Almaty, can we file one general report?+

No. Employers must file separate reports for each region where a work permit was issued. A report for one region does not include employees working in another region.

Why is the report form called “information on compliance with special conditions” if we have no such conditions?+

The name of the form is standard and covers all categories of employers. The sections on compliance with special conditions apply to those who hire fourth-category employees or intra-company transferees. If your company has no such obligations, fill in only those items of the form that relate to your activities.

What additional obligations does the employer have after receiving a permit to hire foreign workers?+

Obtaining a C3 work visa, filing an arrival notification with the migration authorities, obtaining an IIN for foreign specialists, and filing a quota application for foreign workers.

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